Your privacy is critically important to us. At Intake we have a few basic principles:
We don’t ask you for personal information unless we truly need it for specified, explicit and legitimate purpose.
We don’t share your personal information with anyone except to comply with the law or protect our rights. The collected data is processed lawfully, fairly and in a transparent manner (in relation with the purpose).
We don’t store personal information on our servers unless required for the on-going operation of one of our services, and for no longer than is necessary (for the purposes for which the data are processed).
Within our organisation, we do not share your details to the public or make visible to search engines. We also put restrictions on what can be seen by our staff so that information is kept private and only seen by those that need to see it.
If you have questions about accessing or correcting your personal data, please contact us via our email address:
It is our policy to respect your privacy regarding any information we may collect while operating our website.
Website VisitorsIntake uses Google Analytics to collect non-personally-identifying information of the sort that web browsers and servers typically make available, such as the browser type, language preference, referring site, and the date and time of each visitor request. Intake’ purpose in collecting non-personally identifying information is to better understand how Intake’ visitors use its website.
Gathering of Personally-Identifying InformationCertain visitors to our websites choose to interact with us in ways that require us to gather personally-identifying information. The amount and type of information that we gather depends on the nature of the interaction. For example, we ask visitors who sign up for a fair and exhibitions to provide a username and in some cases, an email address. When filling out the contact us contact form, users are asked to provide their name, email address, telephone number and nearest office location. In each case, Intake collects such information for the purpose of the visitor’s interaction with Intake. We do not disclose personally-identifying information. In the case of education exhibitions and fairs, we may pass on you contact details to participation schools that you met with in person, with the agreement that those schools may contact you with further information.
We use an SSL certificate to encrypt all data on our website, which means that all data sent via the submitted form is only visible to Intake. This helps to protect online users against hackers, who try to steal users’ information.
Intake acknowledges that all individuals have the right to access the personal information/data that we maintain about them. An individual who seeks access, or who seeks to correct, amend, or delete inaccurate data, should direct their query to
If requested to remove data, we will respond within a reasonable timeframe, not to exceed one week.
Protection of Certain Personally-Identifying InformationIntake discloses potentially personally-identifying and personally-identifying information only to those of its employees, contractors and affiliated organisations that (a) need to know that information in order to process it on Intake behalf or to provide services available at Intake' websites, and (b) that have agreed not to disclose it to others.
Intake will only disclose potentially personally-identifying only when required to do so by law, or when Intake believes in good faith that disclosure is reasonably necessary to protect the property or rights of Intake, third parties or the public at large.
If Intake holds personally-identifying information, Intake may occasionally send you an email to tell you about new services, get your feedback, or just keep you up to date with what’s going on with Intake. We expect to keep this type of email to a minimum.
Intake takes all measures reasonably necessary to protect against the unauthorized access, use, alteration or destruction of potentially personally-identifying and personally-identifying information.
We also may be required to disclose an individual’s personal information in response to a lawful request by public authorities, including to meet national security or law enforcement requirements.
Intake have always and will always have adequate database backups in place, should the situation arise where data is lost of corrupt. Multiple backups are kept in a safe and secure location and only accessible by senior IT staff. The backups are only kept for a maximum of 5 weeks and are then deleted, thus adhering to Art. 17 of the GDPR (the right to be forgotten).
It is also in our interest to periodically commission a review and test our data and security technologies in the form of a Website Critical Security Analysis performed by a third-party expert. It is important to us that all websites and database systems are kept as secure as possible and prevented from DDOS attacks and SQL injections.